Privacy Policy
Your privacy and data security are our top priorities
Last Updated: December 3, 2025
Introduction
At TheVotingStation, operated by BasimDigital, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you use our online voting platform.
By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
1. Information We Collect
When you use TheVotingStation, we collect the following types of information:
• Account Information: Name, email address, phone number, and organization details
• Voting Data: Anonymous votes, session participation records, and timestamps
• Usage Data: IP addresses, browser type, device information, and access logs
• Communication Data: Contact form submissions and support correspondence
2. How We Use Your Information
We use collected information for the following purposes:
• To provide and maintain our voting services
• To authenticate users and prevent fraud
• To send important notifications about voting sessions
• To improve our platform and user experience
• To comply with legal obligations and resolve disputes
• To respond to your inquiries and provide customer support
3. Data Security
We implement industry-standard security measures to protect your data:
• 256-bit SSL/TLS encryption for all data transmission
• Encrypted database storage with regular security audits
• Anonymous ballot storage that cannot be linked to voters
• Regular security updates and vulnerability assessments
• Restricted access to personal data by authorized personnel only
• Automated backup systems with encrypted off-site storage
4. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share data only in these circumstances:
• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, property, or safety
• With service providers bound by confidentiality agreements (hosting, email services)
• In connection with business transfers (mergers, acquisitions) with advance notice
5. Your Rights and Choices
You have the following rights regarding your personal information:
• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and associated data
• Portability: Receive your data in a machine-readable format
• Objection: Object to processing of your data for certain purposes
• Withdrawal: Withdraw consent for data processing at any time
To exercise these rights, contact us at privacy@votingstation.org
6. Data Retention
We retain your information for the following periods:
• Active accounts: Duration of account existence plus 90 days after closure
• Voting records: Minimum 7 years for audit and legal compliance
• Communication logs: 3 years from last contact
• Anonymous voting data: Retained indefinitely for statistical purposes
• Inactive accounts: Automatically deleted after 2 years of inactivity
Additional Information
Cookies and Tracking
We use essential cookies for authentication and session management. Optional analytics cookies help us improve our service. You can control cookie preferences in your browser settings.
Third-Party Services
We use trusted third-party services (Supabase for hosting, email providers) that may process your data under strict confidentiality agreements compliant with GDPR and CCPA.
International Data Transfers
Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place through standard contractual clauses and adequacy decisions.
Children's Privacy
Our services are not directed to individuals under 18. We do not knowingly collect personal information from children. If we discover such collection, we will delete it immediately.
Changes to This Policy
We may update this Privacy Policy periodically. Material changes will be notified via email or prominent notice on our website at least 30 days before taking effect.
Contact Us About Privacy
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Email: privacy@votingstation.org
Data Protection Officer: dpo@votingstation.org
Address: 123 Democracy Street, Freedom City, FC 12345
We will respond to all requests within 30 days as required by applicable data protection laws.